Role
The Facilities and Security Committee supports the effective operation and managementof two departments namely the Physical Plant and Safety and Security Departments. The Committee’s main functions include the following:
- Provide input on the operational and long term planning of the departments;
- Provide non-binding policy recommendations and advice to the CMI President and the Executive Council (EC);
- Review relevant policies, processes, and procedures of the Facilities and Security Departments;
- Develop recommendations to the CMI President and the Executive Council through VPBAA regarding the policies, processes and procedures relevant to the Facilities and Security Departments; and
- Review, publish and distribute near the beginning of each academic year a document setting forth its role, scope, and authority.
- Develop, disclose and maintain safety plans and security information.
- Review how the College meets ACCJC Standard III B for the purpose of compliance and improvement.
- Monitor, review, and report on Plant and Facility Wapepe Outcomes.
- Recommend disaster management plan and members of an emergency management task force
Scope
The Facilities and Security Committee reports to the Vice President of Business and Administration.(VPBAA). The Director of Physical Plant is its Convening Officer, a duty he or she may choose to delegate. As a standing committee of the Executive
Council, the Facilities and Security Committee makes non-binding recommendations regarding matters within its purview.
The Vice President of Business and Administration Affairs (VPBAA) is the ex officio chairperson of the Facilities and Security Committee, a duty he or she may choose to delegate. The committee shall select a recording secretary to prepare a record of meetings. The records of meetings shall be kept permanently in the offices of the chairperson and distributed to all members of the committee. In the absence of the Vice President of Business and Administration Affairs, the Facilities and Security Committee meetings will be conducted by the Vice Chairperson. (Director of Physical Plant) For the 2021-2022 academic years the membership of the Facilities and Security Committee shall consist of 12 members, and shall be comprised of:
- The Vice President of Business and Administration Affairs (VPBAA)
- The Physical Plant Director
- The Director, Business Office or designee
- One member selected by the Faculty Senate
- One member selected by the Staff Senate
- Campus Safety and Security Director
- One student representative selected by the Student Leaders (Student rep. is to maintain a 2.5 GPA to serve on this committee)
- One Student Services Representative
- The Director of Arrak Campus or designee
- CMI Center Coordinators (1)
- One IT representative
- Student representative from DE Center
shall be valid.
For the 2021 – 2022 academic years, the Facilities and Security Committee shall meet monthly on the 2nd Tuesday of each month. Special or emergency meetings may be held at the call of the Committee Chairperson or by a majority vote of the Facilities and Security committee members. Five members should be a quorum in special or emergency meetings.
The Facilities and Security committee shall form ad hoc subcommittees as necessary and appropriate. Any ad hoc committee formed must have a term of reference stating its purpose and scope of work, membership, and timeline for completion of its scope of work. The terms of reference will be presented in writing to the larger Facilities and Security Committee before the ad hoc committee is approved by a majority vote.
The Facilities and Security Committee shall publish their minutes to the college community and post their minutes and actions within a week following approval of the minutes by the respective committee on the CMI website for the current academic year. It shall also assess its effectiveness in informing and sharing their activities annually. At the beginning of each academic year (August), the committee shall share its assessment and recommended remedial actions.
The Facilities and Security committee shall review, publish and distribute near the beginning of each academic year a document setting forth its role, scope, and authority.The document shall be submitted to the Executive Council for the recommendation for
approval.
Authority
Section 602.1 of the College General Administrative Policies provides for the establishment of the Executive Council, and Standing Committees, one of which is the Facilities and Security committee. Prior to the implementation of recommendations
and proposals put forth by the Facilities and Security Committee, a document outlining the recommendations and proposals shall be submitted to the Executive Council for their consideration. The Executive Council will then put forth recommendations to the President and the Board of Regents for final approval before the policy is adopted.
Approved by Physical Plant and Facilities Committee
September 23, 2021
Approved by Executive Council
October 6, 2021
